Job Description

About the Job

The Nicholas Family of Companies is seeking a highly organized and proactive Legal Assistant to support our Corporate Counsel. This role is central to ensuring smooth day-to-day operations, professional communications, and timely administrative and legal support. The ideal candidate is detail-oriented, responsive, capable of handling confidential information, and skilled at prioritizing tasks in a fast-paced environment.

Key Responsibilities

• Provide high-level administrative and clerical support to the Corporate Counsel, including day-to-day file coordination and seeing projects through to completion.
• Oversee email management, including drafting and proofreading correspondences, organizing inboxes, flagging priorities, and ensuring timely responses as directed.
• Prepare meeting materials and support meeting logistics (agendas, presentations, attendee coordination, room/virtual setup, minutes/notes, and follow-ups).
• Draft, format, and edit professional correspondence, reports, and memos, with a high degree of accuracy and attention to detail.
• Assist with legal corporate filings and related administrative tasks, including preparing documents for submission, tracking deadlines, maintaining logs, and organizing supporting documentation.
• Maintain organized electronic and physical filing systems, including confidential and sensitive legal, corporate, and executive materials.
• Coordinate document workflows, including version control, obtaining signatures, distributing finalized documents, and confirming receipt when needed.
• Serve as a professional point of contact for internal teams, external partners, vendors, and counsel—ensuring timely, courteous communication.

Qualifications

• Experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership (executive-level support preferred).
• Demonstrated ability to handle confidential information with discretion and sound judgment.
• Strong written and verbal communication skills, including professional business correspondence.
• Excellent organizational skills and attention to detail; proven ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Word, Outlook, and PowerPoint
• Strong calendaring and scheduling skills.
• Experience supporting a legal department, Corporate Counsel, or senior management.
• Familiarity with corporate governance documentation is a plus.
• Familiarity with AIA contract templates is a plus.
• Experience with document management systems, e-signature tools, and virtual meeting platforms.
• Notary Public is a plus.

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